6 Benefits of Cloud-Based Accounting Tools for Business

By Emily Pribanic - Last Updated on June 4, 2020
Benefits of Cloud-Based Accounting Tools for Business

Manage your finances better with a cloud-based accounting solution.

Why are cloud-based accounting systems better than traditional ones?

Since the cloud is a platform to make data and software accessible online anytime, from anywhere, on any device, your hard drive is no longer the central hub, allowing you to handle your accounting needs while on the go. There are some major problems with traditional accounting software including the fact that data in the system isn’t up to date and neither is the software. Traditional accounting systems also only work on one computer bouncing data from place to place and only one user has access to that data.

Cloud-based accounting systems are much less costly and complicated than traditional systems and upgrades to the software are instant and constant. With a cloud accounting system, you’ll always have access to customer support so you’re never waiting to complete your accounting work. Since cloud-based accounting solutions update in real-time and allow multiple users to access financial and customer details, cloud-based accounting offers many benefits that traditional systems can’t.

Benefits of Cloud-Based Accounting Tools

Cloud-based accounting solutions allow you to use the cloud-based software from any device allowing small business owners to stay connected to their data and their accountants. With a cloud accounting system, you can easily integrate software with your whole ecosystem, it’s scalable, cost-effective, and very easy to use. Let’s take a look at the other benefits cloud-based accounting tools can offer your company.

#1 World Class Security

You’re probably concerned about a cloud service provider storing your data but the cloud is actually one of the most secure ways to store information. With a traditional accounting system, if someone were to steal your computer, they would have access to all of your accounting details. With cloud accounting though, no one can access your data unless they have the login to your cloud account.

Cloud-based accounting solutions also protect your data from natural disasters and you can even invite other users to view the data with limited access. Cloud-based accounting companies ensure that the security and privacy of your data is always airtight and they’re constantly making updates to guarantee this.


(Via bizHUMM)

#2 Real-Time Updates

Not only are cloud accounting companies constantly making real-time security updates to your software but these systems provide real-time updates to your data. With a completely up-to-date view of your current financial situation, you’re able to make better-informed decisions about the financial future of the business.

#3 Paperless

Keeping paperwork in order is a challenge and allows anyone to get their hands on your data. With a cloud-based system though, you can minimize your risk of manual errors and see results in a faster, more efficient way, allowing you to constantly stay on top of your finances.

#4 Customizable for Your Business

It’s difficult to find a traditional accounting system that delivers everything your business needs. Cloud-based accounting solutions allow you to integrate add-ons to be a part of your entire ecosystem. This allows you to customize your accounting solution so you have access to your invoices, sales, and customer engagement needs, all in one place.

#5 Maintain Relationships

It’s essential to maintain a good relationship with vendors, distributors, and other co-workers. With cloud accounting, you can easily locate invoices and bills or identify whether a payment was missed. Cloud-based accounting solutions also allow business owners to regularly collaborate with their accountant to ensure that all financials are up-to-date which makes filing taxes much easier and smoother.

#6 Organization

A huge benefit of cloud-based accounting systems is how organized they keep your finances. This not only makes it easier to find data but also allows every department in your business to easily and efficiently update expenses and find invoices.


With cloud-based accounting tools, your software will be continually up-to-date, your data will always reflect current, real-time information, and any issues you face will be quickly handled by your cloud service provider. Does your company use a cloud-based accounting solution? If not, what are you waiting for?

Emily Pribanic | Emily is a graduate of the University of North Texas. She has her B.A. in Advertising with a concentration in Copywriting. Emily has been writing since she was young and has a creative imagination. She lives in Dallas, Texas with her family and two cats.

Emily Pribanic | Emily is a graduate of the University of North Texas. She has her B.A. in Advertising with a concentration in Copywriting. Emily has been writing s...

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