6 Ways Technology Simplifies Recruitment and Onboarding
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6 Ways Technology Simplifies Recruitment and Onboarding

Recruitment and Onboarding technology

Technology has been enhancing business processes since the first use of the assembly line. Modern technology continues to change and much of it enables businesses to grow. With the competition for the best talent high in the tech industry, it’s important to use every advantage to ensure your success. A better recruitment and onboarding process can go a long way in securing that candidates say yes to your job offers and also stay on board with your business long-term.

Here’s how technology can help you create a faster, more efficient, and more positive experience for HR teams and candidates alike.

1. Better communication with remote and offsite teams

The remote workforce continues to grow, in part because of the advance of technology that helps make communication and collaboration possible. It’s important that employers pay special attention to onboarding their remote employees so that they don’t get left behind or feel like they’re not a real part of the team. Smart Recruiters notes that “technologies like enterprise chat and robust, cloud-based project management systems are readily available that allow new team members to stay connected, get face-to-face training (even if it’s screen-to-screen) and provide visibility to progress.” If you’re offering remote work as an option to draw in new employees who desire flexibility or as a way to cut businesses expenses, make sure you have the technology to properly support your remote teams.

2. More efficient and accurate compliance

Compliance is an important part of HR operations that can contribute to the financial and reputational success of organizations. It often comes into play most significantly during recruitment and onboarding, as businesses need to comply with federal, state, and local employment and tax regulations and document that compliance. HR technology and software help to protect businesses from the risks of poor record-keeping with the ability to store and send documents digitally. Usually, HR recruitment and onboarding software give HR teams a checklist of compliance to-dos to make sure they’ve addressed every issue, and most cloud-based software solutions provide businesses with automatic updates if compliance regulations change. Using HR tech to support compliance also helps to streamline the process for new hires; instead of getting a huge stack of paper to sign, they can handle everything from a simple program that automatically notifies HR when it’s complete.

3. More effective training

In addition to streamlining the distribution of tax documents, employee handbooks, and other compliance paperwork, HR technology has the ability to help automate certain elements of training for employees in certain industries. For instance, you can create custom video training or onboarding videos that can help engage your employees. Instead of being forced to sit through long meetings and uncomfortable conferences, employees can take in important information from their desk while they get acclimated to their surroundings. Plus, as mentioned above, this can help create better processes for onboarding remote employees. Additionally, online training software can give HR teams and managers information about an employee’s onboarding progress and things like training quizzes and other built-in evaluations can help you better understand an employee’s grasp of the materials being presented.

4. Clearer overall communication

To be successful, productive, and effective, your employees need information. Managing communication through HR technology is a key asset of utilizing HR software. Both new and existing employees need clear, consistent communication in order to understand the expectation and work towards meeting their goals and becoming a productive member of the team.

5. Better HR insights

HR technology enhances the overall employee/HR relationship. It can also give HR a better understanding of the effectiveness of onboarding efforts as well as insight into employee satisfaction. HR tools often include built-in feedback tools like training follow-up surveys that can inform your recruitment and onboarding process based on comments from those that have gone through it.

6. More empowered employees

When employees are allowed to interact with something at their own pace, they often have a deeper understanding of the material, as well as feel more invested and engaged overall. While an onboarding schedule is still an important part of the process, using a software solution to help support and manage your recruitment and onboarding process gives employees a bigger sense of ownership in the process.

Better processes brought to your business by better technology can help support your success in areas from HR to marketing to sales and more. Using technology as effectively as possible is crucial in keeping your business competitive and growing. First impressions with potential candidates and new hires count and using technology can help enhance your reputation and help you hire and keep the best talent. Make sure your business is using technology to its fullest advantage and investing in both your employees and the processes that help support them.

Marianne Chrisos
Marianne Chrisos
Born in Salem, Massachusetts, growing up outside of Chicago, Illinois, and currently living near Dallas, Texas, Marianne is a content writer at a company near Dallas and contributing writer around the internet. She earned her master's degree in Writing and Publishing from DePaul University in Chicago and has worked in publishing, advertising, digital marketing, and content strategy.
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