How to Enable the Cloud Technology in Recruitment & Onboarding

By Danni White - Last Updated on February 15, 2019
Cloud Technology in Recruitment and Onboarding

The recruitment and onboarding of new employees have always been drawn-out and somewhat complicated processes. It is difficult enough to find a candidate, but to hire that candidate and then learn that they are not a good fit, after all, is discouraging. Once an employee is hired, there is the issue of getting that employee into the system in time for them to log in to work and get paid. Trying to get employee paperwork to all the critical departments smoothly and swiftly seemed such an impossibility- until now.

As businesses have begun migrating to cloud technology, the recruiting and onboarding process has gotten smoother and faster. Turnover rates have decreased, productivity has increased, and employees have become more engaged. Read on for six ways that cloud technology can help your company with the recruitment and onboarding process.

Find the Right Candidate

Cloud-based technology can be used to sift through tons of data in a short period. Where hiring managers once had to go through applications manually, cloud tech can quickly point out candidates with the skills and credentials you need. When you are looking for a new employee, this capability can play a significant role in choosing the right one in a much quicker process. Also, the more you use it, the more it learns what you are searching for making the next time you need to hire someone even more efficient.

Access Anytime, Anywhere

As hard as we try to prevent it, work will inevitably have to go home with us sometimes. Hiring managers once only had access to the needed data while at work, limiting their productivity. Additionally, work they could take home with them had to be lugged around in briefcases. Using cloud technology, hiring managers can access the needed data anywhere 24 hours a day. Whether on vacation, a sick day, or a business trip, the manager can still look for the right candidate. Even better, it is all digital meaning they do not have to carry anything more than a device around.

Sharing Important Items with New Employees

Once a candidate has been selecting, the onboarding process begins. The cloud technology allows you to easily share welcome letters and follow-up instructions, training guides, and anything else the new employee might need. This allows the employee to familiarize himself or herself with the company, the rules, and the regulations before he steps foot through the door. Being more familiar with things can make him feel more comfortable on his first day.

Personalized Self-Service

Cloud tech can also give employees access to their data to keep it up-to-date. Access like this can help with the overall onboarding process as the new employee can fill out his paperwork through this tech and it automatically reaches the company. Since the paperwork is already digitally filled out in the company’s cloud, it cuts down on time and paperwork.

Faster Data Sharing Across Multiple Departments

Cloud-based technology allows data to be shared company-wide. When a new employee puts his data in, it can go directly to the necessary departments, including HR and payroll at the same time. A workflow like this helps to cuts down on the amoun time it takes t a new employee setup.

Better Security

Cloud-based technology provides excellent, top-notch security that is automatically updated. This keeps proprietary data and products safe. Managers and new employees can feel more secure sharing information across this technology.

With the simplicity and the capabilities cloud-based technology is bringing to recruitment and onboarding, it is easy to see why so many businesses are adopting the process. If you have not made the switch yet, give it a try and see how it can help your business.

Danni White | Danni White is the CEO of DW Creative Consulting Agency, a digital marketing firm specializing in elevating the visibility of small-to-midsize businesses and nonprofits. She is the author of 17 books and hosts the #Hashtags and Habits Podcast, which merges digital marketing, entrepreneurship, and personal growth.

Danni White | Danni White is the CEO of DW Creative Consulting Agency, a digital marketing firm specializing in elevating the visibility of small-to-midsize busi...

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