What is an Employee Management System?
Before delving into which employee management system is right for the needs of a large corporation or a small business, let’s talk about what it actually is. An employee management system assists human resources professionals in operating the functions of keeping records of employee information, overseeing work tasks and workloads, employee reviews, and distributing funds on time for hours worked. Essentially, an employee management system is a digital platform that makes a human resources manager’s job easier. According to a survey done by PwC, 39% of HR professionals say that one of the biggest challenges they face today deals with managing employee insights and data.
Why Implement an Employee Management System?
Utilizing an employee management system (EMS) for a small business or large corporation builds a strong foundation of understanding between the employees and the managers. The better an employer meets their employees’ needs, the more successful the organization will be. Human resources serve as a bridge between the employee and the employer. An EMS helps HR professionals save time, energy, and money by keeping track of the personal information of company employees. “A positive relationship between employees and managers leads to better productivity, more efficiency, less conflict, and better retention,” (connectome). Having a digital platform to store critical employee data via dashboards to streamline the process of overseeing and monitoring tasks, employee satisfaction reports, pay periods, individual employee profiles, and employment ascension rates while reducing manual labor on behalf of HR increases the quality of employee treatment by a company.
The Goals of an Employee Management System
The goal of incorporating an EMS digital platform into a company’s human resources department is to encourage employee communication, have a comprehensive data storage of employee records, streamline the functions of employee oversight, and raise employee satisfaction. Another important goal of an EMS digital platform is to help HR professionals break down the information stored to analyze functions that are either hindering or enhancing the process of finding solutions for the betterment of employees. This allows the employer to make more informed decisions on what makes a healthy workplace culture to recruit and keep valuable talent. An EMS also helps on the financial side of employee management. Providing accurate tax forms prevents penalties during audits and helps businesses stay within the boundaries of federal law.
How to Select a Good Employee Management System
Some of the components of having a good EMS digital platform is being able to track the time, attendance, and absences of employees. “Keeping track of employee attendance is time-consuming and tedious. Any errors can lead to inaccurate payroll, costing a company thousands of dollars every pay period,” (technologyevaluation). Having log-in portals where employees can enter, submit, and request their own hours, vacation time, and time-off periods reduces time and hassle for HR professionals. A good employee management system also has a streamlined information base where all employee data can be stored on a single platform and is easily accessible by both employees and human resources. The way to select the best EMS for your company is to understand its needs based on the size of the operation and the number of employees.
List of Effective Employee Management Systems and their Key Features
With a focus on employee task and time monitoring capabilities, monday.com also offers features that specialize in training, hiring, recruitment, employee interaction, and employee well-being. Try out this service with a 2-week free trial. Then follow it up with a price of $8 per user per month.
Tailored toward small businesses, Eddy provides streamlined operations for posting open positions, guiding new employees, adjustable training packages, time-tracking, performance reviews, and easily accessible employee files. This service comes with a free demo. Full service is priced at $8 per employee per month, with a $49 starting fee.
Suited for large corporations, SAP SuccessFactors provides interaction-centered tools that offer specialized dashboards with data collecting capabilities, worker rewards programs, and an income control center. Get a free trial at a cost of $8 per month per user.
Made for medium to large-sized businesses and industrial services, this platform offers recruiting, building, attendance, notification, and financial report features. The cost of services is revealed upon request.
With a niche service around employee interaction, Leapsome gives users detailed functions that prioritize reviewing tasks, management of employees, setting goals, gaining knowledge, tracking progress, and integrating with payroll and team collaboration applications. After a 2-week free trial, this service is priced at $6 per user per month.
Catered to monitoring the well-being of the employee, 15five provides frequent check-ins, internal reviews, employee encouragement, and goal-setting capabilities. With a free trial, this service comes at a price of $4 per user per month.
Get an all-digital HR experience with Zenefits. No manilla folders, no printed sheets, no complications. Monitor employee income distribution, self-training, electronic signatures, personal documents, vacations/days off, and interaction rates all on one platform. It is also compatible with over 45 applications like Office 365, Slack, and Google Suite. Get a 2-week free trial with Zenefits. Full service is offered at $8 per user per month.
Tailored for monitoring the number of hours worked by employees for accurate payroll records, Gusto provides adjustable payment functions that distribute employee income quickly. This platform supports an international contract-based workforce. After a 30-day free trial, get Gusto for $6 per month per employee with a monthly $39 fee added on.
Catered to focus on the growth of employees, Saba features onboarding and knowledge-gaining capabilities that help workers move up the ladder, lure in and keep skilled employees, cultivate the company brand, and reduce turnover. Saba offers a free demo version of its service but will need to be contacted for information on the full price.
Manage the corporate handbook, employee training, background screenings, and developing workflows with Process Street. This enterprise-tailored platform is used by companies like Salesforce, Drift, and Colliers. After a 2-week free trial, get Process Street for $25 per user per month.
Maintain employee data, team management, payroll, and other human resources tasks with Oracle PeopleSoft’s Human Capital Management System within a cloud-based platform. Get in touch to receive information on the cost of service.
Utilize this cloud-based platform for handling employee data, income distribution, tracking the progress of tasks, monitoring attendance, and more. PeopleBook HR is compatible with Linux, Mac, and Windows devices. Contact PeopleBook HR for a free demo and more information on pricing.
Tailored for small businesses and sole proprietors, users can create progress sheets, access files, make task checklists, track deadlines, and assign duties to employees using this cloud-based platform. nTask is compatible with Google Calendar and Outlook. Get this service for $2.99 per month. A free version and free trial of nTask is also an option.
Conduct training sessions for employees, monitor timesheets, approve vacation and time-off requests, and manage invoices with Kissflow. Can be used by companies of all sizes and mechanizes business operations to monitor employee performance. Started cost for using this platform is $12 per month. Users can sign up for a monthly or a yearly subscription for a variety of plan levels. Contact Kissflow for more details.
Communicate, record information, create specialized reports, track the progress of tasks, and organize resources with this cloud-based platform. ProofHub can be used in a variety of industries. Use this service for $5.40 per month.
Suitable for remote employees, Connecteam provides a mobile-based platform to improve workflows, streamline communication, tackle goals, onboarding, time monitoring, learning sections, data storage, and much more. After a 2-week free trial, get the service at a starting price of $39 per month. Connecteam comes in Basic, Advanced, and Expert plans.
This cloud-based platform lets employees fill in their own personal information, and time/vacation requests, and can even create documents for specific needs. Zoho People also alerts employees when there are updates with a company’s policy and other changes. After a 15-day trial, use this service at a starting price of $0.83 per year. Zoho People comes in Essential, Professional, Premium, and Enterprise plans.
Make long-term and short-term goals for employees with Weekdone. Monitor tasks progress every week, share data with colleagues, and have access to a knowledge center for career growth. Starting price for using this service is $108. Weekdone is priced based on the number of users on the platform.
Keep track of the productivity levels of employees with TimeDoctor. This numbers-based service provides the amount of billable and nonbillable employee hours worked. Plus, monitor online activities while on the clock. TimeDoctor is offered at a starting price of $7 per month. This platform also comes in Basic, Standard, and Premium plans.
Catered to businesses of all sizes, Employee Navigator provides detailed benefits offerings, employee training sessions, time monitoring, self-service, streamlined payment distribution, and a digital dashboard. This platform can be used at a starting price of $445. Employee Navigator also comes in Enhanced, Enhanced Plus, Elite, and Platinum plans.
This cloud-based and mobile-compatible platform allows users to recruit, onboard, and staff employees. Contact Bullhorn for more information on pricing.
Utilizing an employee management system to simplify techniques is essential in the modern world of running a business, no matter its size. Always select a service based on the cost and requirements of your operation.