The role of the HR compliance officer is a very important one for organizations of all sizes. HR compliance officers are responsible for ensuring that the organization follows all compliance laws and that employees are well educated about any compliance issues the company may be facing. While an HR compliance officer is responsible for ensuring that all external laws and regulations are met, they’re also responsible for ensuring that all internal regulations are met as well. Since the job of the compliance officer is important, let’s go over the job description of both a compliance officer and a compliance manager.
Are you aware of the roles and responsibilities of your HR compliance officer?
HR compliance officer job description: The role of a compliance officer is to stay up to date on all general labor law compliance and issues. The HR compliance officer is responsible for ensuring that employees and teams are in place to address compliance issues. They are also responsible for thoroughly understanding compliance laws, as well as providing adequate communication to managers and employees about such laws.
HR compliance manager job description: The role of a compliance manager is to ensure that the company adheres to legal standards and in-house policies. They are also responsible for enforcing regulations in all aspects, at all levels, as well as responsible for providing guidance on all compliance matters.
Roles and Responsibilities of the HR Compliance Officer
Now that we’ve covered the difference between an HR compliance officer and an HR compliance manager, let’s take a look at the rules and responsibilities of the HR compliance officer at your organization.
Create an Employee Handbook
A great way to ensure that all employees are on the same page as your HR compliance officer is to create an employee handbook and update it regularly. This document is very important because it is a communications tool that will clearly outline your organization’s policies and procedures, as well as how business should be conducted. This document should be reviewed by your legal counsel before it is distributed through, as it outlines exactly what an employee should do in any given situation.
Educate and Train
Another major responsibility of your HR compliance officer is to educate employees about all regulatory and legal requirements that can affect your organization. Since HR compliance laws are constantly changing and updating, it’s essential that your HR compliance officer stay well versed in employment law and any updates to compliance regulations.
Hire the Right Talent
For your HR compliance officer to be able to properly perform their job and ensure that all employees are educated about compliance regulations, it’s essential that you hire the right people to fill your HR department. HR responsibilities like compensation, employee benefits, legal requirements, and talent management all require an HR professional who is dedicated to the success of your organization and your employees. For your HR compliance officer and HR department, in general, to be successful, your HR team members must have the knowledge, skills, and experience to properly run all HR functions.
There are many roles and responsibilities of the HR compliance officer at your organization but without the proper tools and staff members, your compliance officer will have a difficult time ensuring that your organization is up to date on, and meeting, all compliance laws.