Why Simply Backing Up Files for Archives Falls Short in the World of Big Data

You may think that your data is safe from annihilation so long as you have all your files backed up on another hard drive. Did you know, though, that implementing the backup process in your quarterly or monthly routine is not enough. Read on to learn about the importance of having a business continuity plan as well as a two-factor authentication system in place. 

What Happens When You Back Up Files?

Backing up a file basically means that you make a copy of the information and save it elsewhere. You can, for instance, have important photos saved to your phone and choose to save such photos to your phone as well. You have essentially backed up the photos to a different hard drive so that, should something happen to your computer, you will still have access to the cherished images.

Some tech users fail to understand the importance of saving files on different systems until it is too late. It is not until their documents are destroyed without any hope of restoration that they value the option of making copies. The average person, however, knows that nothing is firm in this digital era and saving documents as well as other keepsakes is essential. 

Why Is the Backup Process Not Enough?

Making copies of your files is great when you are a student or mid-level employee. Cloud storage gives you several alternatives in terms of back up and retrieval. The notion of simply saving files becomes a bit elementary when you are operating a small business or a large corporation. It is not enough to know that you have data in these instances. You need to be able to access such information quickly and get the technological ball rolling again.

It may be in your best interest as an entrepreneur or corporate executive to invest in a business continuity solution. By its name, a business continuity solution works so that there is a plan from Point A to Point B implemented to get your company through temporary malfunctions. A tech professional is usually an intricate part of the process as he identifies the problem all while working to make sure that every worker has access to the files that they need to continue with productivity.

Business continuity solutions do not need to be complicated, but they should be detailed. The best tech professionals have more than one plan implemented so that there is little downtime between the malfunction and restoration of data. Some tech leaders also solicit the services of team members so that the burden of restoring access to data does not fall on one person. 

Prevent the Disaster Before It Starts

Every 40 seconds marks another successful hacking in which files are tampered with and even destroyed. More than 40 percent of small businesses will fall victim to this type of online invasion this year with a small guarantee of ever seeing the files that they lost in the same form. Protecting yourself through file backup is not enough.

Two-factor authentication has grown in popularity over the past few years and for a good reason. This system does not grant access to a seeker just because he has the right password. Instead, the two-factor authentication process works so that those looking to gain access to the system must provide two forms of identification before approval.

The two-factor authentication system is quite instrumental in keeping the wrong party out. Too often, hackers can infiltrate a person’s personal accounts and figuring out passwords. The second form of identification serves as a sort of gatekeeper so that hackers cannot gain access with a password alone.

Gaining More Knowledge About Anti-Hacking Solutions

The two-factor authentication process is, by no means, perfect. There is still a possibility of hackers gaining access to pertinent information or destroying files even with such a system in place. Two-factor authentication is instrumental, however, in helping to safeguard material so that restoring files via backup will be a rare occurrence instead of the norm.

Are you interested to learn more about this topic? Register for Truth in IT’s upcoming webcast scheduled for January 31, 2019, at 1 PM (EST). Experts will talk about everything from cybersecurity to data management and file backup methods. Save your spot today!