Compliance can be complicated. It is a necessary part of business operations, as it often covers issues related to employment law, patient or customer privacy, and more. Making sure you have your compliance issues covered is an important job, but software solutions can help HR teams tasked with the role of compliance.
HR software benefits HR teams by streamlining processes and keeping businesses in the know about changing compliance rules, as well as any gaps in compliance a company may be experiencing.
How to find the best HR compliance software on the market.
If you’re looking for a software solution to help better manage your compliance, here are some tips to help you and your business choose the best HR compliance software.
1. Understand the compliance categories
Laws and regulatory rules cover a lot of areas of business, including health and safety, workplace risk management, payroll, benefits, and recruitment. Some software solutions specialize in covering certain areas and it’s up to your HR department to accurately assess what your team needs support with. It might come down to purchasing software that can help manage all of these areas.
2. Involve IT
Information systems and information technology teams are often your resident resources for the best technology solutions. If your business is already partnered with a software resource to help another part of the company operation – a customer management program, perhaps, and it’s possible that that company may have an arm of their business with HR-oriented solutions. It might make sense, from a financial and process standpoint, to add that software package onto the existing subscription.
On the other hand, it’s possible someone from your information team has knowledge of a better program that will fit your needs. IT is a great resource and their expertise can be a key part of your success in implementing systems. Even if you end up going with a different solution than the one they suggest, they’re an important team to get involved early on the process, as a show of teamwork, but also as a lot of the responsibility for installation, maintenance, and on-going vendor support and relations will likely fall to their team.
3. Read reviews
You might not be able to read a list of Amazon reviews for a B2B compliance software program, but it’s likely that experts and users have weighed in somewhere. Speak with other HR professionals or look for online reviews on the software pages themselves. Are there any red flags that make you think that platform isn’t a good fit for you? Maybe there are complaints about server downtime or customer service or some other crucial part of software implementation. Finding reviews is a critical part of the decision-making process, especially for something that will help cover such an important part of your business operations.
4. Know what matters in a vendor
Unless you are building your own compliance software solution, you are likely going to be working with a software vendor for your HR compliance software. But do you know what to look for in a quality software partner?
This is another area that IT will likely be able to help in, but you will want to be part of the decision and know what’s most important to a successful partnership. Things such as software functionality, ease of integration, operational efficiency, ability to scale with your business, service and support options, customization options, and global capabilities are all potential things to consider as you narrow down your software search.
Without a centralized HR compliance solution, you run the risk of exposing your business to legal or monetary damage through compliance gaps. Finding the right HR compliance software for your business can be an important step in business security and ensuring regulatory compliance enterprise-wide.