Cloud based enterprise content management is a new and emerging concept that is being adopted by many enterprise businesses today.
Businesses can find many benefits from implementing cloud based enterprise content management.
Benefits of Cloud Based Enterprise Content Management
In this digital age, content is king, meaning that managing it will bring more value than you’d believe. Though you can store documents within your own facilities, there are many new emerging tools available that can make your life a lot easier. With Cloud Enterprise Content Management, or cloud ECM, the business world can now properly manage their content through the Internet. This new and emerging process has grown significantly in recent years and will continue to do so. According to a MarketsandMarkets report, cloud ECM is expected to grow into a $34 billion industry by 2022, suggesting that the technology for the market has a lot of potential to grow. With the growth of cloud ECM, digital content can grow across enterprises, become easier to protect, and become more accessible.
What is cloud ECM? Cloud based enterprise content management is essentially cloud based technologies, strategies, and tactics used to effectively obtain, organize, store, and deliver content, documents and information to businesses and their customers, employees and business stakeholders. With this new technology, businesses don’t need to worry about the security of their documents as well as maintaining their storage units. Businesses can find many benefits when implementing a cloud based ECM system.
Like many other cloud based solutions, implementing a cloud ECM system can cut a lot of costs for businesses. Maintaining an onsite ECM solution can be very expensive due to hardware and software components. By moving everything to the cloud, businesses won’t need to worry about upkeeping the hardware and software maintenance needed to manage their content. This will help reduce the cost not only on hardware and software maintenance, but the staff needed to perform these tasks, meaning that cloud ECM presents an opportunity for businesses to refocus their IT department to more productive and innovative tasks.
Security & Protection
In the business world, many documents can hold very sensitive information that require protection. Due to the nature of the Internet, businesses may not be the most confident with leaving these documents in the cloud. However, contrary to this popular belief, cloud based ECM solutions may be more secure than having an onsite storage. With today’s technology, we see stronger firewalls and better encrypted tools such as blockchain, meaning that documents and information can be stored in a safer location.
Accessibility & Productivity
Because of the cloud, businesses can expect more productivity and accessibility. With their content in the cloud, anyone can access it no matter where they are. With the file sharing technology available, authorized users around their world can receive and send off documents whenever and wherever requested. This allows the content to be easier to use, share, and access through free or low cost cloud-based file sharing tools, meaning that productivity can greatly increase.
A business is comprised of many different departments, whether it may be finance, marketing, or accounting, that need to interact with each other constantly. With cloud based ECM tools, businesses can become more collaborative and maximize their investment in communication. According to an IFEP survey, only 19% of businesses feel that their employees have a high level understanding of important content because of how limited these documents are to access. With the seamless integration of cloud ECM, all documents are easier to connect to grasp the bigger picture. Also, as the new generation of millennial workers begin their career, this technology will become more useful. With their technological prowess, this new generation can easily maneuver through these documents cross platforms. Cloud based ECM tools allow employees to collaborate in a very efficient and effective manner.