5 Steps to Better Information Governance

By Anirudh Menon - Last Updated on January 6, 2020
5 Steps to Better Information Governance

What is Governance?

If we look at a dictionary definition of governance, it is the process of establishing policies and then constantly monitoring these policies by a governing body. To ensure that the governing body can easily monitor these policies, they implement systems and tools that provides better visibility to the entire organization.

However, information governance is not a very pleasant thing, because it puts lot of people in a discomfort situation. This is exactly why this needs to be done in a smooth way so that employees don’t feel the discomfort and they are excited to accomplish their goals and objectives.

So, what is good information governance and how can it be implemented successfully. There are five steps that will ensure that this falls in place

Step 1: Ensure A Better Control 

There are many reasons why companies avoid information governance. One reason that is quite commonly cited is managing legacy tools is cumbersome. However, the need to have a governance is to have a better control, which can be achieved by implementing modern, centralized and cloud-based content management systems, making it easy for employees to collaborate. From an organization perspective, they can manage the system seamlessly and enforce a better control.

Step 2: Get a Buy-in From Stakeholders 

It is better to have one person who will be driving this initiative but he or she must ensure that all stakeholders are on the same page. For that, the individual must get a sign off from all these stakeholders.

Step 3: Identify Self-Governing Content 

These documents enable auto compliance through intelligent policies. Of course, there are customizations that can be done as per various classifications. Some examples are as follows:

Retention Policies
Deletion Policies
Device Security

Step 4: Maintain Simplicity 

Having a simple and secure way of file sharing will serve the purpose for your employees as they can focus on business goals and work with customers.

Step 5: Have the Right Service Provider 

To ensure you have the right systems in place, you need to have the right service provider who can take care of the end-to-end process of implementation of information governance structure

A good governance always goes in line with customer expectations because they are keen to engage with enterprises who have a well-defined structure and processes around it.

Want to know how to gain a better sense of information governance? Click on the link below to watch a quick video and to download the whitepaper 5 Steps to Good Governance.

Anirudh Menon | I have adorned multiple hats during my professional journey. My experience of 14 years comes in areas like Sales, Customer Service and Marketing. My journey as a professional writer started 5 years back, when I started writing for an in-house magazine for my employer. Having successfully delivered many in-house projects, it encouraged me to take my skill to the world. As on day, I have written articles, blogs website content for various industries like Information Technology, Start-up, Retail and Government. The subjects that I have covered range from Digital Marketing, SAP Cloud Platform, Cloud Computing, Content Marketing , Politics. Enhancement is a process and I constantly thrive to add more subjects in my portfolio. Over and above content writing, I also train language and communication to students who want to brush up their speaking skills. I am a part time trainer for IELTS coaching and also work as a budding voice over artist.

Anirudh Menon | I have adorned multiple hats during my professional journey. My experience of 14 years comes in areas like Sales, Customer Service and Marketing. ...

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