6 Benefits of Employee Scheduling Software

By Marianne Chrisos - Last Updated on January 6, 2020
6 Benefits of Employee Scheduling Software for Small Business

Technology has enabled small businesses to react faster and more accurately to the things that affect their company. Automated software solutions help free up valuable time and increase overall productivity. Scheduling staff to support the work of your small business shouldn’t be a fulltime job, which is why many business owners enlist the help of employee scheduling software. Employee scheduling software tools help businesses streamline the important task of scheduling while still providing a high level of thoughtfulness and strategy in the process.

The benefits of Employee Scheduling Software

Here’s are some of the major benefits of using workforce scheduling software at your organization.

1. Better communication

Cloud-based employee scheduling software enables real-time updates between employers and employees. Employees are no longer caught off guard by a shift change and employers aren’t scrambling with last-minute time off requests. An employee scheduling system can give immediate notifications of any schedule or availability changes. This reduces texts, emails, and calls around schedules and streamlines the entire process.

2. Better employee experience

Some employee scheduling solutions allow employees to self-schedule, re-schedule, or fill in open shifts. This gives employees more autonomy in their role and more control over their own schedule. It can also reduce some employer stress about filling shifts. Additionally, when schedule changes happen, employee scheduling software eliminates the possibility of employees being affected by the change and not knowing until it’s too late (like arriving late for a shift or arriving when they were taken off the schedule).

3. Better compliance

Recording accurate time cards and providing payroll records is an essential part of HR compliance. Employee scheduling software can provide a safeguard against any labor law violations – like ensuring overtime wages are accurate and paid when earned – and can also keep your records more organized. Cloud-based HR systems will also usually update automatically if there are changes in things like tax laws, labor laws, minimum wage, and anything else HR related that effects your employees and your business.

4. Data-driven staffing

Many employee scheduling software solutions offer integration with the customer relationship management (CRM) or point-of-sale (POS) system at a business, giving a company the ability to align their staffing needs with their business trends. An employee scheduling tool gives employers insight into who is available and what staffing needs the business will have based on past business. This keeps companies from scrambling to find coverage during peak times and seasons of more work, allowing them to continue the flow of work without any disruptions to the business.

5. Time off management

For busy small business owners, having one system that manages all employee availability including time off requests in the same program that actually publishes the employee schedule makes a lot of sense. Small businesses don’t always have full-size HR departments but are still responsible for all the same scheduling and time off requests. A scheduling platform that all employees – staff and management alike – have access makes it simpler to manage to change schedules and time off requests.

6. Saves time

One of the biggest benefits of employee scheduling software for small businesses is that it saves time. No more manual tracking in spreadsheets or toggling between software. Modern employee scheduling software takes the tedious and mistake-prone nature of scheduling and creates a more streamlined solution that helps you manage the human capital needs of your small business from one place.

Your business is built on the skills and support of your employees. Staffing and scheduling the workday shouldn’t be so difficult. Employee scheduling software helps eliminate many of the challenges that come with staffing to help make sure you have the right people at work at the right times.

Marianne Chrisos

Marianne Chrisos | Born in Salem, Massachusetts, growing up outside of Chicago, Illinois, and currently living near Dallas, Texas, Marianne is a content writer at a company near Dallas and contributing writer around the internet. She earned her master's degree in Writing and Publishing from DePaul University in Chicago and has worked in publishing, advertising, digital marketing, and content strategy.

Marianne Chrisos

Marianne Chrisos | Born in Salem, Massachusetts, growing up outside of Chicago, Illinois, and currently living near Dallas, Texas, Marianne is a content writer at a c...

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